Compliance Organization Regulation
Policy and Procedures for Compliance and Organization
Students and employees of Catawba Valley Community College (CVCC) are expected to comply with all CVCC policies. Failure to comply may result in disciplinary action. CVCC Policies will be published in appropriate documents and formats, and will be made available to students, faculty, staff, and administration.
CVCC operates as a publicly-supported institution and member institution within the North Carolina Community College System (NCCCS) under the provisions of
CVCC shall comply with all provisions of the North Carolina Administrative Code (NCAC). Chapter 23 of the NCAC provides regulatory guidance specifically for North Carolina Community Colleges.
CVCC shall comply with mandatory provisions/policies established by the North Carolina State Board of Community Colleges and the North Carolina Community College System.
CVCC shall comply with all criteria for accreditation, and with all policies required of institutions, as established by the Southern Association of Colleges and Schools’ Commission on Colleges (SACSCOC), including matters of reporting substantive change.
North Carolina Administrative Code states: “All colleges shall obtain and maintain regional accreditation by the Southern Association of Colleges and Schools. The System President, when requested, will provide assistance to colleges seeking regional accreditation” (23 NCAC 02C.0603).
It is the responsibility of all college employees to maintain compliance with all Core Requirements, Comprehensive Standards, and Federal Requirements as published in the most recent edition of the SACSCOC Principles of Accreditation: Foundations for Quality Enhancement. (PDF) Each supervisor should make himself/herself familiar with the specific principles that apply to his/her supervisory area and ensure that area compliance with accreditation standards is maintained.
It is the responsibility of the college’s Office of Accountability, Efficiency, and Effectiveness (OAEE) to offer to college employees training sessions on the Principles, at least on an annual basis. The office should also schedule sessions as requested by supervisors with specific training requests/needs. Employees’ questions regarding compliance and regional accreditation issues should be directed to the OAEE.
Matters of substantive change must be reported to SACSCOC in a timely and accurate manner. A substantive change is a change that represents a significant departure from operations and/or locations presently conducted/used by the college. SACSCOC defines substantive change as follows:
“Substantive change is a significant modification or expansion of the nature and scope of an accredited institution. Under federal regulations, substantive change includes:
- Any change in the established mission or objectives of the institution
- Any change in legal status, form of control, or ownership of the institution
- The addition of courses or programs that represent a significant departure, either in content or method of delivery, from those that were offered when the institution was last evaluated
- The addition of courses or programs of study at a degree or credential level different from that which is included in the institution’s current accreditation or reaffirmation.
- A change from clock hours to credit hours
- A substantial increase in the number of clock or credit hours awarded for successful completion of a program
- The establishment of an additional location geographically apart from the main campus at which the institution offers at least 50% of an educational program.
- The establishment of a branch campus
- Closing a program, off-campus site, branch campus or institution
- Entering into a collaborative academic arrangement that includes only the initiation of a dual or joint academic program with another institution
- Acquiring another institution or a program or location of another institution
- Adding a permanent location at a site where the institution is conducting a teach-out program for a closed institution
- Entering into a contract by which an entity not eligible for Title IV funding offers 25% or more of one or more of the accredited institution’s programs.”
- (pg. 1, SACSCOC, “Substantive Change for SACSCOC Accredited Institutions: Policy Statement,” (PDF) January 2015)
Academic change that constitutes a curricular change, modification, or deletion for the college must be approved by the Administrative Instructional Council (AIC) through the Curricular Revision Procedure. Any change constituting a substantive change, as defined in the “Substantive Change for SACSCOC Accredited Institutions: Policy Statement” (PDF)must be accompanied by documentation as required by SACSCOC for reporting such change.
It is the responsibility of any person presenting such changes to the AIC to complete and submit to the OAEE the appropriate documents and/or reports, as required by SACSCOC. The OAEE should act in an advisory role for anyone completing such documentation and reports.
Institutional administrative and operational changes, modifications, revisions, and/or deletions for the holistic college (such as those represented by opening a branch campus, the closing of the college or a branch campus, or changes in degree levels offered) must be routed through the appropriate college organizational hierarchy, and it is the responsibility of the most immediate administrative supervisor of Dean’s level or above to complete and submit to the OAEE the appropriate documents and/or reports, as required by SACSCOC. The OAEE should act in an advisory role for anyone completing such documentation and reports.
All substantive change submissions must include all documentation required by SACSCOC and must be submitted on a timetable as required by SACSCOC.
» Southern Association of Colleges and Schools’ Commission on Colleges - Substantive Change Reporting Procedure
» Curricular Revision Procedure
» Operational/Administrative Revision Procedure
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CVCC participates in certain student assistance programs authorized under Title IV of the Higher Education Act of 1965 as amended. CVCC is committed to compliance with all mandatory regulatory requirements established by the US. Department of Education for institutions participating in Title IV programs.
The Board of Trustees of Catawba Valley Community College (CVCC) is committed to the provision of equal opportunity as required by North Carolina General Statute 115D-77, Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975. CVCC does not discriminate on the basis of race, color, national origin, sex/gender, religion, creed, age, or disability in its programs and activities. The President shall designate the person (s) to handle inquiries regarding the non-discrimination policies.
The charts on the following pages provide a general outline of the CVCC’s organizational structure.
» Administration (PDF)
The Catawba Valley Community College Board of Trustees Constitution is incorporated by reference into the Catawba Valley Community College Policies Manual.
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